Move Out Procedures

  1. CONTRACT CANCELLATION REQUEST: Your Bannockburn Village & Plaza Contract is effective for the academic year commencing on September 1 and expiring on June 30 of the following year. All contracts are void after June 30 and residents who have not made prior arrangements to renew their leases are required to vacate their apartments no later than this date.  All apartment residents who wish to be released from their contracts prior to June 30 must submit a Contract Cancellation Request, available at the Bannockburn Village & Plaza Resident Services Office, 30 days prior the requested move-out date. Moving out prior to June 30 is allowable but may result in financial liabilities.  Upon approval residents will be asked to (1) fill out a Departure Evaluation Form (2) fill out a Forwarding Address card, (3) schedule a Pre-Inspection of their apartment and bed space, and (4) schedule a Final Inspection of their apartment and bed space.  In addition, at this time you will be given a copy of the Move-Out Preparation Guidelines, which will help you understand the areas that Housing staff will be inspecting when you move out and the potential charges that you may incur should any maintenance and/or custodial discrepancies be ascribed to you.
  2. DEPARTURE EVALUATION: Both for statistical purposes and in order to assist Housing in improving living conditions of future residents, departing residents are asked to provide the general reason for their departure.
  3. FORWARDING ADDRESS: Departing residents are asked to provide Housing with an address to which they would like any mail forwarded that arrives after their departure. Mail will be forwarded for residents for a period of one (1) year following their departure.  Mail, unfortunately, cannot be forwarded to international addresses.
  4. PRE-INSPECTION: A Pre-Inspection must be performed by a qualified staff person within the 30 days prior to move-out. The condition of your apartment at this inspection is not of critical importance. This inspection is necessary to determine the degree of work anticipated when your apartment is vacated and also to communicate helpful guidelines to you in preparing for the Final Inspection. Although the resident need not be present for the Pre-Inspection, it is sometimes helpful.  Any areas noted by the inspector during the Pre-Inspection are not the ONLY areas that should be given attention when you are preparing your apartment for the Final Inspection, nor would they necessarily result in a maximum charge if left in their present condition. The areas noted merely indicate to you examples of conditions that the Final Inspector might identify as unsatisfactory and which might result in a least a minimal charge (i.e. $5.00).  Noted items will help give you an indication of Housing expectations.

  5. FINAL INSPECTION: A Final Inspection must be performed on the date of physical departure, Monday-Friday (9am-5pm). Weekend and holiday move-outs will require an inspection on the next business day. The Final Inspection documents the condition of the apartment and bed space upon being vacated. Charges are accrued for conditions deemed unsatisfactory. It is beneficial for the resident to be present during this inspection, although it is not necessary.  At the time of the Final Inspection, (1) all of the resident’s belongings and those leased from outside vendors must have been removed from the property, (2) the physical condition of the unit must have been returned as nearly as possible to the condition in which it was given to the resident, and (3) all keys must be surrendered to the Housing representative.

  6. DEPOSIT: Maintenance and/or custodial discrepancies will be assigned an appropriate charge by Housing, which will be deducted from the resident’s $200.00 deposit on file. The resident’s deposit, less the aforementioned charges, will be forwarded in the form of a check from the University within three (3) weeks. (Please note that ALL residents will incur a "standard carpet cleaning charge" based on the amount of time that the apartment was occupied and the apartment size.) Deposit refunds are sent to the forwarding address on file with the Registrar’s Office. It is therefore crucial that you ensure that the address on file with the Registrar is current. Addresses can be changed on-line via PAWS.

Please note that housing payments do not terminate with the Final Inspection, but according to the official move-out date as filed with UCR Housing.

Residents will be sent a courtesy notice approximately 90 days prior to the expiration of their contract in order to determine whether or not they intend to renew their contract for another academic year.

 

SUBLEASING

Subleasing is not permitted in Bannockburn Village & Plaza. Noncompliance is grounds for eviction.

 

TRANSFERRING

Current Bannockburn Village & Plaza residents who wish to transfer from one apartment location or style to another within Housing properties must submit a request to Housing Services, as well as a new Housing Application at www.housing.ucr.edu. Residents are required to occupy their current apartment for a minimum of six (6) months before they may be considered for a Transfer.

Current Bannockburn Village & Plaza residents who wish to transfer from one bedroom location to another within an apartment may not do so without the prior written consent of Housing. Residents who do so may be charged for any cleaning, administrative, maintenance costs and/or rent losses accrued on account of their illegal occupancy. Residents will be asked to return to their contracted location.